Mar 19 2009
Time Management and Personal Effectiveness…
Introduction
I have been waiting for a long time to do this post. A year ago I committed to creating a training session for our PGCE students, and having put that together today, now is an ideal time to publish my thoughts on the Web.
“We are what we repeatedly do. Excellence, then, is not an act, but a habit.” Aristotle, Greek philosopher, (384-322BC)
(This also fits with recent brain theory and myelin – see The Talent Code (read 2016) – Daniel Coyle (Author)
In other words, there is hope for us all. I know that using the knowledge and skills which I outline later, I am far more effective and enjoy my work far more than I did a couple of years ago. Some of this feel-good-factor is making the most of ICT tools to help me be more effective – I will do a second post about these in the future.
Above all, time management is a misnomer. you can’t manage time of course. All you can do is make choices about what you do and when.
Of the many time management books I have bought, and of the smaller number I have read, I will recommend three four (2014:
Eat that Frog (Read 2014) – dealing with Procrastination. We avoid the the most important things we need at a cost – deal with the most unappealing things first
Get Everything Done and Still Have Time to Play (Read 2012) – Mark Forster – The best book on the nuts and bolts as it is realistic and deals with being effective in an achievable way.
Getting Things Done (Read 2007) (GTD) – David Allen – used to think it was better than I do now, as I find it creates longer lists than I can cope with…
7 Habits of Highly Effective People (Read 2000)– Stephen Covey – The best book overall.
Just the best book for dealing with what is important.
Introduction
There is just too much stuff around. To concentrate on the important things in life you need to ‘declutter’ and be disciplined to prevent any more unnecessary infiltration of unwanted clutter. As Peter Drucker said “Efficiency is doing things right, Effectiveness is doing the right things” and I would add “at the right time”.
GTD gives a start, although to my mind deals too much with efficiency. However, I like the three main strands, which are:
1. CAPTURE all the things that need to get done
2. CLARIFY Next Steps
3. REVIEW Regularly
This basic flow chart of the GTD work flow gives the ideas, and will allow you to efficiently deal with your in tray. If you like more detail, try this advanced flow chart. (both from http://www.davidco.com/ )
However, I rate Mark Forster much more highly for Get Everything Done and Still Have Time to Play for a short book, some blinding commonsense, and really good ideas. For example, here are some of them:
1. You can do anything, but not everything.
2. The value you give to something depends on your values in life.
3. Learned to look at your list of tasks and sort them with Must do, Should do, Could do.
4. Learn to say ‘No’
Finally, I must give credit to a book I have gone back to time and time again since first reading it in 1999 and that is Stephen Covey’s 7 Habits of Highly Effective People. I have found all seven ‘habits’ very powerful ideas. I particularly recommend his descriptions of:
1. Keeping the balance of P and PC (Overview)
2. Circle of concern / circle of influence (Habit 1 – Be Proactive)
3. The importance of quadrant 2 activities (Habit 3 – Put First things First)
In fact, I quoted from it as recently as the weekend, to use the idea of the balance of P and PC (the balance between the golden egg (production
Chris
Sep 5 2010
using an IPhone for personal organisation
I’m now at the stage of being very satisfied with my personal organisation software on my iPhone (currently iphone 5s). This functionality, for me, is one of the primary reasons for having a mobile device. All the following apps and recommended software can be found on iTunes and my delicious links links at the top right hand of this blog.
Calendar – I use Pocket Informant on the iPhone and the regular Contacts App with Microsoft Outlook on my PC. I use gSynchIT for synchronising my lessons and school calendar from Outlook via PI online. I have a Microsoft exchange account as part of my gr8ict domain so all my emails and contacts update in real-time.
Tasks – I use Pocket Informant and Toodledo apps on the iPhone, and then the Toodledo website with a pro account, synchronised together. This means I can multi-edit my tasks on the web version and then sync on my phone.
Notes – I tend to use google docs for all notes now.
Twitter – Tweetbot on iPhone and Tweetdeck on PC.
Sensitive Data – I use key pass on my laptop and desktop with mini-keepass on my iPhone. They all use a shared datafile held in my dropbox.
Favourite Contacts – Reordering:
http://theappleblog.com/2009/02/12/separating-your-iphone-favorite-contacts/
Reordering – http://ipod.about.com/od/phonefeatures/ht/reorder_iph_fav.htm
Summary:
Friends; Family; Work. Create a new contact for each. The first name field FRIENDS and then a bogus telephone number has been created. Then make sure to favorite these new contacts to add them to your list. Once in the list, move your new separator contacts to the top of the ordered categories you previously decided on (edit > the 3 barred icon).
Voice Memo App – used for memos in the car
By Chris Sharples • #wellbeing5aday, iPhone, Time management • 0